Satellite Shelters, Inc. | Satellite Industries, Inc.

Credit and Collections Administrative Assistant

Plymouth, MN
Full Time
Satellite Shelters
Mid Level
Reports to: Credit and Collections Manager

Position Summary:
Administrative Assistant: Provide daily administrative and clerical duties for the Credit and Collections team.

Essential Duties and Responsibilities:

Administrative Assistant:
  • Able to work in customer portals to upload invoices.
  • Assist with compiling information and mailing customer refunds.
  • Prepare invoices for delivery via US Mail or email according to the customer’s requests.
  • Complete lien waivers on a requested basis.
  • Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff. 
  • Investigate returned mail to determine the correct address for mailing of invoices/correspondence through minimal phone calling, google searching, etc.
  • Working branch aging report by emailing past due invoices.
  • Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
  • Perform other duties as assigned.

Supervisory Responsibilities:
No formal supervisory role. 

Education and Experience Requirements:
  • This position requires 2+ year of administrative assistant experience.
  • Shown ability to collaborate with other team members to accomplish tasks.
  • Proven organizational skills and attention to detail.

Required Skills/Competencies:
  • Thoroughness and strong detail oriented.
  • Self-Driven
  • Strong Time Management Skills
  • Proficiency in MS Office Suite (excel, bank portals)
  • Customer/Client Focus.
  • Personal Effectiveness/Credibility.
  • Strong Written and Verbal Communication
  • Excellent Problem-Solving Skills
  • Strong Interpersonal Communications Skills



Physical/Mental Demands:
Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines. Position is largely sedentary; however, some filing is required. The ability to lift files, open filing cabinets and bend, sit or stand is necessary. Occasional driving is required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 
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