Office Administrator
WE DON'T CHEAT AT SOLITAIRE!
Satellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused and FUN individual to join our team in our Plymouth, MN office supporting our Major Projects group. Satellite Shelters is a company that believes in treating our customers and employees with honesty and integrity. If you are someone who does the right thing, even when no one is looking, then we want to talk to you!
This is an IN OFFICE role; not eligible for remote or hybrid schedules.
85% - Administrative: Provide daily administrative duties for the Major Projects team. Monitor, records, files and creates documentation, schedules and coordinates meetings.
15% - Sales Support: This position partners with our Major Projects sales team to assist with clerical operations, contract completion and administration.
Administrative:
- Coordinate and plan meetings, travel, conferences, and department activities.
- Utilize computer software such as Microsoft Office Suite, CRM, & ERP.
- Work in sales database to post for reports.
- Maintain and manage filing system.
- Acts as liaison to other departments and outside agencies.
- Acts as liaison to accounting department. Processes accounting documentation as required.
- Handles confidential information.
- Works independently and within a team on projects.
- Assist with other clerical duties.
- Creates & edits PowerPoint presentations.
- Perform other duties as assigned.
Sales Support:
- Interface with branch to ensure cohesion in projects.
- Assist with marketing projects and to meet deadlines.
- Prepare quotes, contracts and RFP/RFI responses for potential customers.
- Maintains all quote documentation with accurate pricing and configurations.
- Maintains all sales demonstration tools and applications.
- Maintains up-to-date awareness of company activities, industry trends and government regulations.
Education and Experience Requirements:
- This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.
- Sales experience, or sales support experience, desired.
- Degree in business desired.
- Demonstrated ability for technical proficiency in wide variety of systems.
- Shown ability to collaborate with other team members to accomplish tasks.
- Thoroughness and detail oriented.
Required Skills:
- Self-driven.
- Excellent time management skills.
- Proficiency in MS Office Suite.
- Strong written and verbal communication.
- Customer/Client focus.
- Personal effectiveness/Credibility.
- Excellent problem-solving skills
- Strong Interpersonal communications skills
Compensation:
The pay range listed is the base pay range that Satellite Shelters, inc/Satellite Industries, Inc. reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).
Benefits and Ancillaries:
Medical, dental, vision, PTO benefits and ancillaries may be available for eligible employees and vary based on the plan options selected by the employee.